Often the smallest gesture soothes the savage customer.
I got an email today that my flight home for Christmas that I booked back in August was cancelled. Instead, Northwest Airlines was putting me on a flight several hours later that day.
Normally this little annoyance would have been just that - a little annoyance.
With the Christmas rush at airports and the time I get to spend with my family over the holidays already limited, I found this more than a little annoying - especially given the fact that for once, I had purchased my ticket months in advance.
So I called Northwest.
I explained what happened and said, "normally I wouldn't even call - but this last minute change is disappointing - is there anything you can do?"
"Sorry," responded the agent. "All our flights are booked that day but I can give you 1,000 miles for the inconvience."
"That would be nice - thanks," I replied.
"You welcome - and again, my apologies for the inconvenience," the agent said.
Takeways:
1) Giving me 1,000 miles doesn't cost the airline anything - but it makes me feel "heard."
2) Offering the miles right away instead of just saying, "sorry it's not my problem" quickly resolves the situation.
3) Saying "my apologies for the inconvenience" instead of "we're sorry for any inconvenience it may have caused" shows that the representative was taking personal responsibility for my happiness - even though it wasn't her fault the flight got cancelled. It also shows that she understood it was an inconvenience to me.
It's quite simple really: personal responsibility + empathy = a positive customer experience.